Job Description:

 1. Administrative Support

• Provide full administrative assistance to the COO in daily office activities.
• Manage calendar, schedule meetings, and coordinate appointments.
• Prepare and organize documents, reports, presentations, and correspondence.
• Maintain proper filing systems (digital and physical) for COO office records.

2. Coordination & Communication

• Act as a focal point between the COO office and internal departments.
• Follow up on tasks, assignments, and directives issued by the COO.
• Ensure timely communication and information flow across teams.
• Draft emails, letters, and official communications on behalf of the COO office when required.

3. Meeting & Event Management

• Arrange and coordinate meetings, including logistics, agendas, and minutes.
• Record meeting minutes and ensure follow-up of action points.
• Support in organizing internal and external events led by the COO office.

4. Reporting & Documentation

• Assist in preparing operational reports, dashboards, and summaries for COO review.
• Compile data and information from different departments as required.
• Ensure accuracy and confidentiality of all reports and records.

5. Office Management Support

• Monitor office supplies and coordinate procurement as needed.
• Maintain confidentiality of sensitive organizational and operational matters.
• Support in day-to-day troubleshooting and operational issues in the COO office.

 Required Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 1-2 years of experience in administrative or coordination roles (preferably in executive support).

  Skills & Competencies:

• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Strong follow-up and coordination abilities
• Professional attitude and problem-solving mindset

 Personal Attributes:

• Proactive and self-motivated
• Detail-oriented and highly reliable
• Able to work under pressure and meet deadlines
• Team player with strong interpersonal skills